Employment Clearances and Required Training

Employment Clearances and Required Training

Employment Clearances and Required Training

  1. Pennsylvania Child Abuse History Clearance (Act 151) 

  • Fee: $13.00 - Applicants may apply and pay online.
  • Login or create an individual account to apply online using the PA Child Welfare Portal. If this is an initial application for this clearance, you will be asked to create a Keystone ID username. Follow the instructions to create a password.  Please be sure to store your Keystone ID and password in a safe place for future use.
  • Please select School Employee Governed by the Public School Code as the purpose of your request.
  • Applicants will receive an email notification with a link. Please print and save the results to a PDF for your records.
  • If mailing in a paper version of the application (the Pennsylvania Child Abuse History Clearance – also known as the CY113) to the ChildLine and Abuse Registry at the below address. A paper copy of the clearance application may be found HERE:
    ChildLine and Abuse Registry
    Department of Human Services
    P.O. Box 8170
    Harrisburg, Pa 17105-8170
  • The CWIS Support Center can be reached at 1-877-343-0494.
  • Results are not automatically sent to the school district, please submit your results to the Employee Compliance Coordinator.

  2. Pennsylvania State Police (PSP) Criminal Record Check (Act 34)    

  • Fee: $22.00 - Applicants may apply and pay online.
  • Visit PSP - PA State Police Record Check.
  • Click the link: "Submit a New Record Check" and indicate the purpose as Employment.
  • Print and save your results to a PDF for your records.
  • If mailing a paper version of the application, please complete the following steps: 
    • Visit PSP - PA State Police Record Check.
    • Go to the "Help" option on the top of the page
    • Hover over the "Help" option and a drop down menu will appear
    • Scroll down and click on the form that you want to review and print
  • The PATCH Helpdesk can be reached at 1-888-783-7972.
  • Results are not automatically sent to the school district, please submit your results to the Employee Compliance Coordinator.

3. Federal Criminal History Record (Act 114) 

  • Fee:  $25.25 - Payment is made by credit or debit card. 
  • Applicants must register online with IdentoGO before visiting a fingerprint center. All applicants must pre-enroll online, or over the phone @ 1.844.321.2101, select option 2 to schedule your appointment.
  • When registering, please enter the Pennsylvania PDE-School Districts Service Code: 1KG6XN. 
    • Important: The correct Service Code must be used so the background check is processed as follows: Pennsylvania Department of Education PDE-SCHOOL DISTRICTS.
  • Fingerprint center locations can be found on the IdentoGO website. You may have the ability to walk-in during a location's posted hours of operation (please follow the Governor's mandate during COVID), but scheduling an appointment may lead to lesser/no wait times. The Beaver Valley Intermediate Unit 27 has agreed to be an IdentoGo site for fingerprinting applicants. The New Brighton YMCA is also an IdentoGo location site for fingerprinting applicants. Applicants will have the ability to enroll at both of these locations when registering online, as well as many others.
  • Applicants will receive an email notification with a link. Please note the link is available only for ONE-TIME access only, and once accessed will no longer be valid. You should only access this link from a device that will allow you to download, print, or save your results at that time.
  • Results are not automatically sent to the school district. Applicants must present their UEID number (as shown on the receipt provided after fingerprint capture) to the school district for report access.

4. PA Arrest/Conviction Report and Certification (PDE-6004) Form and Notification Requirement:

Act 24 of 2011 contains a number of significant changes to the Pennsylvania Public School Code that are designed to enhance the safety of school children.  Among the changes, Act 24 amends Section 111 of the School Code to expand the list of prohibitive criminal offenses and ensure that then-current school employees who may not have been subject to a previous background check were required to provide assurances that they had not been previously arrested or convicted of a Section 111(e) offense. Additionally, Act 24 requires that all school employees complete and return to their school administrator a Arrest/Conviction Report Form within 72 hours on any arrest or conviction of an offense listed in Section 111(e).  If an employee refuses to submit the form, Act 24 requires that the school Administrator submit the employee to a new background check under Section 111.

Further information regarding Act 24 of 2011, can be found on the PDE website as follows: Act 24: Reporting Arrests and Convictions.

5. Act 168 - Sexual Misconduct/Abuse Disclosure Release

A standardized form PA Sexual Misconduct/Abuse Disclosure Release has been developed by the Pennsylvania Department of Education, pursuant to Act 168 of 2014, to be used by school entities and independent contractors of school entities, and by applicants who would be employed by or in a position involving direct contact with children to satisfy the Act's requirement of providing information related to abuse or sexual misconduct.  As required by Act 168, in addition to fulfilling the requirements under Section 111 of the School Code and the Child Protective Services Law ("CPSL"), an applicant who would be employed by or in a school entity in a position having direct contact with children, must provide the information request in Section 1 of this form and complete a written authorization that consents to and authorizes the disclosure by the applicants current and former employer(s) and one for each of the applicant's former employers that were school entities or where the applicant was employed in a position having direct contact with children.  Upon completion by the applicant, the school district or independent contractor shall submit the form to the applicants current and former employers to complete Section 2 A school entity or independent contractor may not hire an applicant who does not provide the required information for a position involving direct contact with children.

Further information regarding Act 168 of 2014 legislation and procedures can be found on the PDE website www.pde.state.pa.us.  Information is listed under Basic Education Circular titled Act 168 of 2014 - Procedures and Forms.

6. Tuberculosis (TB)

The Pennsylvania Public School Code, Section 1418(b) requires that school personnel be tested for TB.  School personnel to be tested include employees and independent contractors who provide direct services to students on behalf of a school, including but not limited to teachers, nurses, administrators, physicians, dentists, dental hygienists, custodians, janitors, cooks, cafeteria workers, bus drivers, librarians, psychologists, audiologists and counselors, and student teachers, and volunteers.  The Department of Health defines "direct services" as those persons in direct contact with students 10 or more hours/week. Further information regarding TB Tests can be found under School Staff Requirements.  

7. Provisional Hire

The Act permits, but does not require school entities to employ applicants on a provisional basis for a single period not to exceed (90) days, except during lawful strike proceeding under the provisions of the act of July 23, 1970, known as the "Public Employee Relations Act", provided that all of the following conditions are met: 

  • The applicant has applied for the the information required under the subsection (b) and where applicable, under subsection (c1) and the applicant provides a copy of the appropriate completed request form to the Employee Compliance Coordinator. 
  • The Superintendent has no knowledge of information pertaining to the applicant which would disqualify them from employment pursuant to subsection (e). 
  • The applicant swears or affirms in writing that they are not disqualified from employment pursuant to subsection (e).  Disclosure Statement for Employment.pdf
  • If the information obtained pursuant to subsection (b), (c) or (c1) reveals that the applicant is disqualified from employment pursuant to subsection (e), the applicant shall be suspended and subject to termination proceedings as provided for by law.  
  • The Superintendent requires that the applicant not be permitted to work alone with children and that the applicant work in the vicinity of a permanent employee.
Further information regarding provisional hiring can be found on PDE's website under Provisional Hire.

Free Child Abuse Report Training

  • On July 5, 2012, Governor Corbett signed into law Act of July 5, 2012, P.L. 1084, No. 126 Cl. 24 Session of 2012, which amended the Public School Code of 1949 to mandate that all school entities (a public school, charter school, cyber charter school, private school, nonpublic school, intermediate unit or area vocational-technical school) and independent contractors of school entities provide certain training to all employees, including contracted substitute teachers, who have direct contact with children. Direct contact with children has been defined as “the possibility of care, supervision, guidance or control of children or routine interaction with children.” The law went into effect on January 2, 2013.

    (FREE) Recognizing and Reporting Child Abuse: Mandated and Permissive Reporting Training 

    This training takes approximately three (3) hours to complete, and is designed to allow you the option of competing the training over multiple periods of time.

    To register for this free training, click the link above and follow these directions:

     1. Login or click the "Don't have an account" button
     2. Submit your information, and you will then receive and email with your username and password
     3. Enter your username and password and click "Login"

     4. Click "Access Your Course"
     5. Click "here to launch the course"
     6. If you do not see the course in a new window, a popup blocker may be preventing it from opening 
     7. Follow the directions to complete the course
     8. Print your certificate of completion
     9. Please provide a copy of the certificate to the Employee Compliance Coordinator
  • Act 126 Course Assistance 

Free Youth Suicide Training for Educators

The 8-section course comprises 30-minute modules that fulfill the requirements of Act 71 of 2014, mandating a minimum of four hours of training on youth suicide prevention every five years.  Each segment in the comprehensive course includes a pre-quiz, a video training module, and a post-quiz.  Completion of all eight courses is necessary to meet the Act 71 of 2014 requirements.  Once you finish all eight courses, kindly print your certificate, indicating the completed hours, and submit it to the Employee Compliance Coordinator.

         (FREE) Suicide Prevention for Educators Course

  • Please click on the provided link and sign up for an account. 

  • Mouse over the "Courses" option in the blue menu bar located at the top of the site.  Then choose "All Courses".

  • Towards the right of the screen, there is a blue box titled "Youth Suicide Prevention for Educators" Click on  "Read More". 

  • Within the "Pre-Course Evaluation" section, click on the blue bar "Take or Opt Out of Evaluation". 

  • Once finished with the pre-course evaluation, you may begin progressing through the eight webinars. 

  • Upon completion of the eight webinars, choose "My Profile" from the blue menu bar at the top of the site.  Subsequently, you can print your certificate.

               Suicide Prevention for Educators FAQs

For inquiries, please contact:
Beaver Area School District 
Attn: Tracy Mansell, Employee Compliance Coordinator 
1300 Fifth Street | Beaver, PA 15009-2692 
Phone: 724.774.0251 x 5004

For additional information, please contact:
Pennsylvania Department of Education - School Services Office 
333 Market Street | Harrisburg, PA 17126-0333 
Phone: 717.783.3750



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