The Beaver Area School District uses the Sight On Scene (SOS) Visitor Management System to help ensure the safety and security of our students, faculty, and staff. SOS allows the District to monitor visitors, contractors, and volunteers while they are in our buildings.
Upon entering a District building, visitors will be asked to present a valid state-issued photo ID. Once approved for entry, SOS will issue a photo identification badge displaying the visitor’s name and date of visit.
The SOS visitor badge should be worn visibly at all times while in the building.
Please note: Entry through the SOS Visitor Management System does not replace the District’s volunteer clearance and School Board approval requirements. Individuals serving as District volunteers must still complete all required volunteer clearances and receive Board approval before volunteering with or around students.
Before You Begin
Thank you for your willingness to volunteer with the Beaver Area School District. We greatly appreciate the time and support our volunteers provide to our students, staff, and school community!
You may not begin volunteering or participating in any volunteer activity involving students until:
- All required clearances and documentation have been received and reviewed by the District; and
- Your name has been approved by the Beaver Area Board of School Directors.
To be considered for approval at an upcoming School Board meeting, all required documentation must be received by 10:00 a.m. on the business day preceding the meeting. Incomplete submissions will be held for consideration at a future Board meeting. The District currently requires Board approval before a volunteer assignment may begin.
Required Volunteer Clearances
- Select the clearance for volunteer purposes.
- The clearance is currently free to volunteers once within the applicable five-year period.
- Apply through the Pennsylvania Child Welfare Portal.
- Please save or print your completed clearance for your records.
- Results are not automatically sent to the School District. You must submit your clearance to the Employee Compliance Coordinator.
- Select “New Record Check (Volunteers Only).”
- Identify Beaver Area School District as the organization for which you will be volunteering.
- Save or print the completed clearance for your records.
- Results are not automatically sent to the School District. You must submit your clearance to the Employee Compliance Coordinator.
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If you have NOT lived continuously in Pennsylvania for the past 10 consecutive years:
- You must complete an FBI fingerprint-based background check.
- The FBI clearance must be completed using the BASD volunteer process.
- Use Service Code: 1KG6ZJ
- Purpose: Pennsylvania DHS — Volunteer
- Current fee: $25.95
- Previously completed fingerprints or FBI clearances from another employer, school district, state, agency, or for another purpose cannot be substituted for this requirement.
- The District must be able to retrieve the applicable volunteer clearance from the required database using your UEID number.
- After fingerprinting, please provide the UEID number listed on your receipt to the Employee Compliance Coordinator.
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If you HAVE lived continuously in Pennsylvania for the past 10 consecutive years:
- You may submit the BASD Volunteer Affidavit instead of completing FBI fingerprinting.
- The affidavit must be notarized.
- The District must receive the original notarized document.
- Email copies, scanned copies, and photocopies cannot be accepted in place of the original notarized affidavit.
- The BASD Volunteer Affidavit linked on this page is the only affidavit version the District is permitted to accept.
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Already have current employment clearances?
- If you already have current employment clearances, please submit them to the Employee Compliance Coordinator for review before obtaining new volunteer clearances.
- The District will determine whether the clearances meet the requirements for volunteer service.
Before You Submit
Please confirm that you have:
- Completed the Child Abuse Clearance for volunteer purposes
- Completed the PA State Police Criminal Record Check for volunteer purposes
- Submitted either:
- the original notarized BASD Volunteer Affidavit, if eligible; or
- the UEID number from the required DHS Volunteer FBI fingerprint process
After Board Approval
Following Board approval, volunteers are asked to visit the Beaver Area School District Central Office during regular office hours to have a photo taken for a District-issued volunteer badge.
Central Office Hours: 8:00 a.m. – 3:30 p.m.
Optional Training for Volunteers
The Beaver Area School District encourages volunteers to complete the following free training opportunities:
- Act 126 — Recognizing and Reporting Child Abuse
- Act 71 — Youth Suicide Awareness and Prevention
Free Child Abuse Report Training
On July 5, 2012, Governor Corbett signed into law Act of July 5, 2012, P.L. 1084, No. 126 Cl. 24 Session of 2012, which amended the Public School Code of 1949 to mandate that all school entities (a public school, charter school, cyber charter school, private school, nonpublic school, intermediate unit or area vocational-technical school) and independent contractors of school entities provide certain training to all employees, including contracted substitute teachers, who have direct contact with children. Direct contact with children has been defined as “the possibility of care, supervision, guidance or control of children or routine interaction with children.” The law went into effect on January 2, 2013.
This training takes approximately three (3) hours to complete, and is designed to allow you the option of completing the training over multiple periods of time.
To register for this free training, click the link above and follow these directions:
1. Login or click the "Don't have an account" button
2. Submit your information, and you will then receive an email with your username and password
3. Enter your username and password and click "Login"
4. Click "Access Your Course"
5. Click "here to launch the course"
6. If you do not see the course in a new window, a pop-up blocker may be preventing it from opening
7. Follow the directions to complete the course
8. Print your certificate of completion
9. Please provide a copy of the certificate to the Employee Compliance Coordinator
Additional Information
ChildLine is a free hotline that allows people to report suspected child abuse or neglect. Anyone can call ChildLine to report suspected abuse or general child well-being concerns.
When a call is received by ChildLine, trained child welfare professionals can assess the concern and make a referral to the best agency to handle the concern, investigate, or provide additional support to the child and/or their family.
ChildLine is staffed 24 hours a day, seven days a week. Call 1-800-932-0313 to report suspected abuse or neglect.
Free Youth Suicide Training for Educators
The 8-section course comprises 30-minute modules that fulfill the requirements of Act 71 of 2014, mandating a minimum of four hours of training on youth suicide prevention every five years. Each segment in the comprehensive course includes a pre-quiz, a video training module, and a post-quiz. Completion of all eight courses is necessary to meet the Act 71 of 2014 requirements. Once you finish all eight courses, kindly print your certificate, indicating the completed hours, and submit it to the Employee Compliance Coordinator.
(FREE) Suicide Prevention for Educators Course
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Please click on the provided link and sign up for an account.
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Mouse over the "Courses" option in the blue menu bar located at the top of the site. Then choose "All Courses".
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Towards the right of the screen, there is a blue box titled "Youth Suicide Prevention for Educators" Click "Read More".
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Within the "Pre-Course Evaluation" section, click on the blue bar "Take or Opt Out of Evaluation".
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Once finished with the pre-course evaluation, you may begin progressing through the eight webinars.
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Upon completion of the eight webinars, choose "My Profile" from the blue menu bar at the top of the site. Subsequently, you can print your certificate.
Suicide Prevention for Educators FAQs
Questions?
Please contact:
Tracy Mansell
Employee Compliance Coordinator
Beaver Area School District
1300 Fifth Street
Beaver, PA 15009
724-774-0251 ext. 5004
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