Beaver Area School District School Volunteers

Beaver Area School District has implemented the Raptor Visitor Management System to protect
students, faculty, and staff.  The Raptor Visitor Management System allows us to track visitors, 
contractors, and volunteers in our buildings at all times. Upon entering a district building, visitors 
will be asked to present a valid state-issued ID. Once entry is approved, Raptor will issue a photo 
badge that identifies the visitor, and the date.

Under the Child Protective Services Law (CPSL), any adult applying for an unpaid position as a volunteer for the welfare of a child, 
or having direct contact with children, must have clearances. These clearances must be renewed every 60 months.

To ensure the safety of our students and staff, all prospective volunteers must complete the district's volunteer process, and be approved by the Beaver Area Board of School Directors at their monthly meeting prior to beginning a volunteer assignment.  To gain approval as a Volunteer at an upcoming School Board meeting, all clearance documentation is required to be submitted by 10:00 am on the business day preceding the meeting.

Thank you for your willingness to volunteer in our schools.  Your time and dedication to our students and staff is invaluable!

Instructions for becoming a BASD Volunteer:

1. Pennsylvania Child Abuse History Clearance for Volunteers

  • Fee: FREE to volunteers once within a 5 year period.
  • Login or Create an Individual Account to apply online using the Child Welfare PortalYou will be asked to create a Keystone ID username. Be sure to store your Keystone ID and password in a safe place for future use.
  • Applicants will receive an email notification with a link. Please print and save the results to a PDF for your records. 
  • If mailing in a paper version of the application (the Pennsylvania Child Abuse History Clearance – also known as the CY113) to the ChildLine and Abuse Registry at the below address. A paper copy of the clearance application may be found HERE:
    ChildLine and Abuse Registry
    Department of Human Services
    P.O. Box 8170
    Harrisburg, Pa 17105-8170
  • The CWIS Support Center can be reached at 1-877-343-0494.
  • Results are not automatically sent to the school district.  Please submit your results to the Employee Compliance Coordinator upon receipt.

2. Pennsylvania State Criminal Record Check for Volunteers 

  • Fee: FREE to volunteers once within a 5 year period.
  • Visit PSP P.A.T.C.H. (Please do not use the Safari web browser when requesting a PATCH check.  The Safari web browser is not supported by PATCH and the request will not be completed.)
  • Click  "New Record Check (Volunteers Only)", check the Volunteer Acknowledgement Section at the bottom and click "Accept".  Please identify the Beaver Area School District as the organization for which you will be volunteering. Please enter the following phone number: 724.774.0250.
  • Follow the instructions, then please print and save your results to a PDF for your records. 
  • If mailing a paper version of the application, please complete the following steps: 
    • Visit PSP - PA State Police Record Check.
    • Go to the "Help" option on the top of the page
    • Hover over the "Help" option and a drop down menu will appear
    • Scroll down and click on the form that you want to review and print
  • The PATCH Helpdesk can be reached at 1-888-783-7972 or 1-888-783-7972.
  • Results are not automatically sent to the school district.  Please submit your results to the Employee Compliance Coordinator upon receipt.

3. Federal Criminal History Record (Fingerprint)/Volunteer Affidavit for Volunteers

Individuals who have resided in the state of Pennsylvania for 10 or more consecutive years may submit an original notarized Volunteer Affidavitin lieu of seeking FBI Criminal History Record fingerprints. This Volunteer Affidavit has been approved by our School Board, and it is the only version that we are permitted to accept.  Please submit your results to the Employee Compliance Coordinator upon receipt.  The "original" will need to be on file since it is a notarized document.

If you have not been a PA resident for 10 or more years, you must be fingerprinted to volunteer.

  • Fee: $23.25 - Payment is made by credit or debit card. 
  • Applicants must register online with IdentoGO before visiting a fingerprint center. All applicants must pre-enroll online, or over the phone @ 1.844.321.2101, select option 2 to schedule your appointment.
  • When registering, you will need to provide the following Service Code 1KG6ZJ 
    • Important: The correct Service Code must be used so the background check is processed as follows: Pennsylvania DHS - Volunteer.
  • Fingerprint center locations can be found on the IdentoGO website. You may have the ability to walk-in during a location's posted hours of operation (please follow the Governor's mandate during COVID), but scheduling an appointment may lead to lesser/no wait times. The Beaver Valley Intermediate Unit 27 has agreed to be an IdentoGo site for fingerprinting applicants. The New Brighton YMCA is also an IdentoGo location site for fingerprinting applicants. Applicants will have the ability to enroll at both of these locations when registering online, as well as many others.
  • Applicants will receive an email notification with a link. Please note the link is available only for ONE-TIME access only, and once accessed will no longer be valid. You should only access this link from a device that will allow you to download, print, or save your results at that time.
  • Results are not automatically sent to the school district. Applicants must present their UEID number (as shown on the receipt provided after fingerprint capture) to the school district for report access.

Following approval by the Board, we kindly request that you visit our Central Office, located at the address listed below, during the hours of 8:00 am to 3:30 pm to have your photo taken for a district-issued volunteer badge.

Free Child Abuse Report Training

  • As a Beaver Area School District volunteer, the district is required to offer Mandated Reporter training. While not a required training for volunteers, BASD highly encourages all of our volunteers who have direct contact with children to complete this training every five years.

    (FREE) Recognizing and Reporting Child Abuse: Mandated and Permissive Reporting Training 

    This training takes approximately three (3) hours to complete, and is designed to allow you the option of competing the training over multiple periods of time.

    To register for this free training, click the link above and follow these directions:

     1. Login or click the "Don't have an account" button
     2. Submit your information, and you will then receive and email with your username and password
     3. Enter your username and password and click "Login"
     4. Click "Access Your Course"
     5. Click "here to launch the course"
     6. If you do not see the course in a new window, a popup blocker may be preventing it from opening 
     7. Follow the directions to complete the course
     8. Print your certificate of completion
     9. Please provide a copy of the certificate to the Employee Compliance Coordinator

     Suspect Child Abuse? Call Childline: 1-800-932-0313  

    For additional information:
    Keep Kids Safe FAQ

    For inquiries, please contact:
    Beaver Area School District 
    Attn: Tracy Mansell, Employee Compliance Coordinator 
    1300 Fifth Street | Beaver, PA 15009-2692 
    Phone: 724.774.0251 x 5004

    Other Important Information Regarding Volunteers:
    If a volunteer is arrested for or convicted of an offense that would constitute grounds for denying participation in a program, activity or service, or is named a perpetrator in a founded, or indicated report, the volunteer must provide the Superintendent with written notice no later than 72 hours after the arrest, conviction, or notification that the person has been listed as a perpetrator in the statewide database.  
  • A volunteer who willfully fails to disclose information as required above commits a misdemeanor of the third degree and shall be subject to discipline up to and including termination or denial of a volunteer position.

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